Welcome to the forum
Club AGM, Thurs 19th April, PLEASE READ - all welcome
Folks,
The AGM is to be on thursday 19th April 8.00 pm in the Three Tuns.
Amongst other things, there will be a proposal to change the provision of third party insurance for club members.
At the moment £12 of the annual fee of £25 goes to pay for affiliate membership of the CTC (cycle touring club) and with it, third party insurance. The proposal will be to drop this and lower the club subs accordingly for the following reasons:
- currently over 65% of the club have third party insurance with BC or CTC (some may also have it with home or other insurance) and so are paying for something they dont need.
-We believe the CTC product is not a good one with important exclusions
-The CTC processes have always given us problems, for example due to the late running of a new applications website, no one was insured throughout the month of December, which puts the club in a very difficult position in the event of a claim.
- the price has gone up to £15.
The committe believe that it would be far better all round for members to organise their own insurance and to lower the cost of the subs. ( this is the way almost all clubs operate)
2 more important points: the current insurance arrangements stand until October 2012. Subs are due on the 1st April, but please dont send any cheques to David until after the AGM as the subs will be different this year.
Please come to the AGM to find out more
See you there
TD.
The AGM is to be on thursday 19th April 8.00 pm in the Three Tuns.
Amongst other things, there will be a proposal to change the provision of third party insurance for club members.
At the moment £12 of the annual fee of £25 goes to pay for affiliate membership of the CTC (cycle touring club) and with it, third party insurance. The proposal will be to drop this and lower the club subs accordingly for the following reasons:
- currently over 65% of the club have third party insurance with BC or CTC (some may also have it with home or other insurance) and so are paying for something they dont need.
-We believe the CTC product is not a good one with important exclusions
-The CTC processes have always given us problems, for example due to the late running of a new applications website, no one was insured throughout the month of December, which puts the club in a very difficult position in the event of a claim.
- the price has gone up to £15.
The committe believe that it would be far better all round for members to organise their own insurance and to lower the cost of the subs. ( this is the way almost all clubs operate)
2 more important points: the current insurance arrangements stand until October 2012. Subs are due on the 1st April, but please dont send any cheques to David until after the AGM as the subs will be different this year.
Please come to the AGM to find out more
See you there
TD.
Comments
With the club insurance clearly there are some improvements that can be made.
I believe any solution should include resolving the " uninsured rider " issue.
Clearly riding club colours and causing an accident could bring liabilities onto the club and any ride leader.
Hence while the self insurance route saves double insurance it creates this problem.
An alternative could be an "opt out" option
ie the club provides insurance for all ( with whoever) , but those with insurance can opt out
by producing their own insurance.
This removes the risk to the club and its " officials"
or other options,
but I believe the self insurance route entails a potential risk of 35% uninsured riders,
with one being too many.
Also like to add the grass track competition events for 2012 ( including national ) as an agenda item.
What communication is proposed to residents, parish council and planning dept
given the restrictions on the planning consent.
Particularly as the club was publicly criticised twice in the 2012 Ashwell year book p 8 and 9
We need to ensure the Ashwell community is supportive of these events.
Look forward to a constructive discussion
James
As a trustee you should be aware of the actuality of these issues. In case you are unsure I will clarify the position. We submitted an application based on our predominant use of the facility as a local track for use by our members and local area cyclists. The thinking behind this was to create a SAFE off-road cycling and training facility for our club and in the main our youth. We submitted a desire and need to open this facility to other clubs to come and compete with our riders on a few occasions during the racing season. The planners were happy with this position and as a result they granted CCA planning permission to alter the use from agricultural to a sporting use specifically cycling.
NO conditions were applied to our planning consent. NO limitations exist on our lease.
The planners were unhappy with the possibility we would develop a National Cycling and Training facility. This was not because we had no space but that the loading on the main road access would be inappropriate for a rural facility and not within their planning gift. They did not say or imply we couldn't hold an open event a few times per annum.
We understood this and accepted this direction from the planners. That is why we have NO restrictions on our planning.
I know you are in contact with some of the dissenting local residents so would very much appreciate it if you, as a trustee, would please make these points clear to them so that there are no misunderstandings. I am not often in Ashwell at the present being in Durham quite a lot so cannot do the necessary.
I hope this helps and informs club members accordingly in view of the upcoming AGM discussion.
To be clear I believe the discussion is not about "if" but "how" the events proceed.
It maybe useful for someone to provide a copy of the planning document for the AGM,
including any points / restrictions on parking, facilities etc.
But my point is how we ensure the goodwill of the Ashwell community with communication,
ie not waving planning notices at upset residents.
I also recall being stood next to you at the planning meeting with the parish council,
where you gave some verbal assurances which we probably need to consider.
This sounds a great event and an opportunity to gain prestige for the club,
perhaps at the AGM we can agree " how".
Cheers
DATE Thursday 19th April. 8pm
VENUE 3 Tuns
1. Arrive; get beer 8.00
2. Introduction
CCA aims for the next year
ALL
3. Re election of officials
Re election of secretary and Chairman
Election of new treasurer.
Re election of other club officials and welcome to new ones
ALL
4. Vote on the Resolution that the club will no longer provide 3rd party insurance
TD
5. Treasurers report
SK
6. Development and Youth report
GG & DD
7. Membership report
DJ
8. Grass track discussion
ALL
9. Web hosting
ML
10. Get more beer talk about Gent.
Vic