Welcome to the forum
Letchworth Grand Prix Sunday 26th June - HELP NEEDED URGENT UPDATE
Those of you who attended this event last year will remember what an outstanding success it was, and one for which we received praise for the club from far and wide. Some parents of youth riders were commenting to me that it was the best event they'd attended all year. This year we aim to make it even better, and to do this we again need the help of our fantastic members, without whom, we would not be able to stage the event.
The timetable this year is slightly different with proceedings running from 10am to 6pm. We have decided that the process of three shifts overly complicated things last year and have opted for two shifts of four hours each. I know this may seem like a long time to be standing around but it really does make things easier to organise and reduces the number of marshalls we need. This worked at the cyclocross event last year so all things considered it is the right option.
To ease things we will be able to provide marshalls with a small packed lunch and will hopefully have a floating marshall, (probably me), to cover whilst toilet breaks are taken. Hopefully we'll also have radios so this can be organised.
I have set a doodle poll up on this link so please put yourself forward to make this event happen.
Volunteer here
The timetable this year is slightly different with proceedings running from 10am to 6pm. We have decided that the process of three shifts overly complicated things last year and have opted for two shifts of four hours each. I know this may seem like a long time to be standing around but it really does make things easier to organise and reduces the number of marshalls we need. This worked at the cyclocross event last year so all things considered it is the right option.
To ease things we will be able to provide marshalls with a small packed lunch and will hopefully have a floating marshall, (probably me), to cover whilst toilet breaks are taken. Hopefully we'll also have radios so this can be organised.
I have set a doodle poll up on this link so please put yourself forward to make this event happen.
Volunteer here
Comments
Please sign up on the doodle poll above if you can help.
Steve Kirtland-you have offered to help on another thread, which shift would you like to do, early 10-2 or late 2-6. let me know please and I will add you to the poll. Thanks
Fortunately for us we have been given the help of 7 marshals from Hertfordshire County Council who will be volunteering the whole day.
What we urgently need now is four or five volunteers who will cover lunch breaks for these people who will be spending the full eight hours marshalling. Please could you post on here if you can volunteer for a couple of hours around lunchtime.
We also could do with help setting up before 10 and breaking down after 6, so if you are unable to help during the event but would like to contribute in some way, again please could you post on this thread any time you can give.
Pete
Gareth
N
Richard - Come down as early as you can from about 8.30ish to help with set up. Look for myself or Jamie and we'll find you something to do. That goes for anyone else who can help with set up EDIT - Just learnt that people will be on site from 7.00am for set up so if you can make it that early then all the better.
Will, Pete, Gareth, Richard and Martin - I'll put you on the lunch cover team. I will stagger these from 12.30 to 3.00, with the earlier breaks covered by those who have been there since the morning and the later ones by the TTers and racers.
Andy - I'll add you to the clear up list and any late duties
Nathaniel - I have you down for the afternoon already so will change you to an all day and schedule you in for a lunch break.
We may need someone to ad hoc cover the gear checking for the youth riders in the afternoon, so may ask one of you to cover that when needed.
I think we have enough volunteers now with this late push. Of course we can never have enough for the course set up and break down as the more there is for that then the quicker it gets done.
Could all marshalls who are down for the morning please meet by the event control tent at 9.40 and those in the afternoon meet in the same place at 1.40.
I think I'm only missing Steve M and Brendon Ronayne off my email list so if you could please send me a private message with your email addresses I'll send them over to you.
Thanks
Further to David's note above and to make things quicker, easier; here is a download link to the marshal's pack, along with Dave's covering note. Both as PDFs. ta;
https://we.tl/mpGCR75Amb